Policy and Resources Committee 30 September 2021

The Openness of Local Government Bodies Regulations are in force, giving a right to members of the public to record (film, photograph and audio-record) and report on proceedings at committee meetings. Please read our protocol on Filming, Recording and Reporting of SDNPA Meetings Protocol for more information.

At the start of the meeting the Chair will make an announcement that the meeting may be filmed, recorded or photographed. Webcasting is undertaken in the public interest and in the exercise of our official authority, by entering the meeting room and using the public seating area you are consenting to being filmed, recorded and photographed. If you have any queries regarding this please contact committee.officer@southdowns.gov.uk

Webcasting

We broadcast all Planning Committee meetings through our webcasting portal. Meetings can be viewed live or on-demand up to six months after the meeting.

Agenda

 Agenda

1. 1. Election of Deputy Chair
      To elect a Deputy Chair for the Policy and Resources Committee.
   2. Apologies for absence
   3. Declaration of Interests
      To enable Members to declare to the meeting any disclosable interest they may have in any matter on the agenda for the meeting.
   4. Minutes of previous Policy and Resources Committee meetings
      To approve as a correct record the minutes of the Policy and Resources Committee meeting on 15th July 2021. (page 1)
      Agenda Item 4
   5. Matters arising
      To enable any matters arising from the Policy and Resources Committee minutes that are not covered elsewhere on this agenda to be raised.
   6. Urgent Matters
      To consider any matter on the agenda which the Chair agrees should be considered as a matter of urgency to due special circumstances.
   7. Public participation
      To hear questions or comments from members of the public present at the meeting.
   8. Need for Part II Exclusion of Press and Public
      The Committee is asked to consider whether, in respect of the items indicated the public, including the press, should be excluded from the meeting on the basis that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if a member of the public were present during the items there would be disclosure to them of exempt information for the reasons given.

      STRATEGIES & POLICIES

   9. Quarter 1 Corporate Performance and Project Performance Report
      To consider a report from the Performance and Research Lead & Project Management Lead (PR21/22-08 page 9).
      Agenda Item 9

      GOVERNANCE

   10. Budget Monitoring Report 2021/22: Month 4
       To consider a report from the Chief Finance Officer (PR21/22-09 page 31).
       Agenda Item 10
   11. Corporate Risk Register
       To consider a report from the Head of Governance & Support Services (PR21/22-10 page 43)
        Agenda Item 11
   12. External Audit Results Report and Opinion
       To consider a report from the External Auditor (copy to follow).
       Agenda Item 12 – Published 23.9.2021
   13. Audited Statement of Accounts & Letter of Representation
       To consider a report from the Chief Finance Officer (copy to follow)
       Agenda Item 13 – Published 23.9.2021
   14. Annual Governance Statement and Updated Local Code of Corporate Governance
       To consider a report from the Head of Governance & Support Services (PR21/22-11 page 51)
        Agenda Item 14
   15. Annual Human Resources and Health & Safety Report for the Year 2020/21
       To consider a report from the Human Resources Manager (PR21/22-12 page 85)
        Agenda Item 15
   16. Internal Audit – Progress Report
       To consider a report from the Chief Internal Auditor (PR21/22-13 page 103).
       Agenda Item 16
   17. SDNPA Procurement – Strategy and Risk Management
       To consider a report from the Head of Business Services (PR21/22-14 page 115)
        Agenda Item 17
   18. Financial Services Contract 2022 onwards
       To consider a report from the Head of Business Services (PR21/22-15 page 133)
        Agenda Item 18
   19. Insurance Services Contract 2022 onwards
       To consider a report from the Head of Business Services (PR21/22-16 page 137)
       Agenda Item 19
       
       To all Members of the Policy & Resources Committee:
       Annie Brown, Tim Burr, Angus Dunn, Melanie Hunt, Doug Jones, Baroness Jones of Whitchurch, Michael Lunn, Martin Osborne, Henry Potter, Isabel Thurston and Stephen Whale.
       Independent Members of the Committee:  Tom Fourcade & Carole Nicholson
       Co-opted Members of the
       Committee:  Morris Findley & Lawrence Leather
       
       Members’ Interests
       SDNPA Members have a primary responsibility for ensuring that the Authority furthers the National Park Purposes and Duty. Members regard themselves first and foremost as Members of the Authority, and will act in the best interests of the National Park as a whole, rather than as representatives of their appointing body or any interest groups.Members are required to declare any disclosable pecuniary interest that is not already entered in the Authority’s register of interests, and any personal interest and/or public service interest (as defined in Paragraph 18 of the Authority’s Code of Conduct) they may consider relevant to an item of business being considered at the meeting (such disclosure to be made at the commencement of the meeting, or when the interest becomes apparent).

       Access to Information
       If you would like a copy of this agenda in large print or an alternative format/language please contact Member Services on committee.officer@southdowns.gov.uk or 01730 814810

       Recording of Meetings
       The Openness of Local Government Bodies Regulations give a right to members of the public to record (film, photograph and audio-record) and report on proceedings at committee meetings. The Authority has a protocol on ‘Filming, Recording and Reporting of South Downs National Park Authority Meetings’ which is available on our website www.southdowns.gov.uk

       As part of the Authority’s drive to increase accessibility to its public meetings, this meeting may be filmed for live and/ or subsequent broadcast via the internet; at the start of the meeting the Chair will confirm if all or part of the meeting is to be filmed. The images and sound recording may be used for training or any other purposes by the Authority. Webcasting is undertaken in the public interest and in the exercise of our official authority, by entering the meeting room and using the public seating area you are consenting to being filmed, recorded or photographed and to the possible use of those images and sound recordings for webcasting and/or training purposes. If you have any queries regarding this, please e-mail committee.officer@southdowns.gov.uk

       Public Participation
       Anyone wishing to speak at the meeting should register their request no later than 24 hours before the meeting by e-mailing public.speaking@southdowns.gov.uk The public participation protocol is available on our website www.southdowns.gov.uk

       Feedback
       If you wish to give us feedback on your experience of the meeting please e-mail committee.officer@southdowns.gov.uk