Policy and Resources Committee 26 November 2020

The Openness of Local Government Bodies Regulations are in force, giving a right to members of the public to record (film, photograph and audio-record) and report on proceedings at committee meetings. Please read our protocol on Filming, Recording and Reporting of SDNPA Meetings Protocol for more information.

At the start of the meeting the Chair will make an announcement that the meeting may be filmed, recorded or photographed. Webcasting is undertaken in the public interest and in the exercise of our official authority, by entering the meeting room and using the public seating area you are consenting to being filmed, recorded and photographed. If you have any queries regarding this please contact committee.officer@southdowns.gov.uk

Webcasting

We broadcast all Planning Committee meetings through our webcasting portal. Meetings can be viewed live or on-demand up to six months after the meeting.

Confirmed Minutes – 26.11.2020 (Please note these were updated at the 25 February 2021 meeting)

1. Apologies for absence
2. Declaration of Interests
   To enable Members to declare to the meeting any disclosable interest they may have in any matter on the agenda for the meeting.
3. Minutes of previous Policy and Resources Committee meetings
   To approve as a correct record the minutes of the Policy and Resources Committee meeting on 24th September 2020.
   Agenda Item 3
4. Matters arising
   To enable any matters arising from the Policy and Resources Committee minutes that are not covered elsewhere on this agenda to be raised.
5. Urgent Matters
   To consider any matter on the agenda which the Chair agrees should be considered as a matter of urgency to due special circumstances.
6. Public participation
   To hear questions or comments from members of the public present at the meeting.
7. Need for Part II Exclusion of Press and Public
   The Committee is asked to consider whether, in respect of the items indicated the public, including the press, should be excluded from the meeting on the basis that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if a member of the public were present during the items there would be disclosure to them of exempt information for the reasons given.

   STRATEGIES AND POLICIES

8. Partnership Management Plan Thematic Update – Climate Change Commitments and Action Plan
   To consider a report from the Director of Countryside & Policy Management, and Landscape & Biodiversity Strategy Lead (PR20/21-19)
   Agenda Item 8
   Agenda Item 8 -Addition to  Appendix 3 
9. Entry Signage Phase II: Progress update
   To consider a report from the Communications & Engagement Manager (PR20/21-20)
   Agenda Item 9
10. Volunteering Update
    To Receive a Verbal update from Learning, Outreach and Volunteer Lead and Volunteer Development Officer.
11. Quarter 2 Corporate Performance and Project Performance Report
    To consider a report from the Performance and Research Lead & Project Management Lead (PR20/21-21)
    Agenda Item 11
12. End of Project Review – Active Access for Growth (AAFG)
    To consider a report from the Cycling Project Officer (PR20/21-22)
    Agenda Item 12

    GOVERNANCE

13. Audited Statement of Accounts 2019/20 and Letter of Representation
    To consider a report from the Chief Finance Officer (PR20/21-23).
    Agenda Item 13
    Agenda Item 13 – revised version of Appendix 3
14. Audit Results Report 2019/20
    To consider a report from Grant Thornton (External Auditor) (PR20/21-24).
    Agenda Item 14
15. Budget Monitoring Report 2020/21: Month 6)
    To consider a report from the Chief Finance Officer (PR20/21-25).
    Agenda Item 15
16. Internal Audit – Progress Report
    To consider a report from the Chief Internal Auditor (PR20/21-26).
    Agenda Item 16
17. Annual Human Resources Report for the Year 2019/20
    To consider a report from the Human Resources Manager (PR20/21-27)
    Agenda Item 17
18. Annual Health and Safety Report for the Year 2019/20
    To consider a report from the Human Resources Manager and Safety Officer (PR20/21-28)
    Agenda Item 18
19. Corporate Risk Register
    To consider a report from the Head of Governance and Support Services (PR20/21-29).
    Agenda Item 19

To all Members of the Policy & Resources Committee:
Helen Burton, Annie Brown, Tim Burr, Chris Dowling, Angus Dunn, Melanie Hunt, Doug Jones, Baroness Jones of Whitchurch, Michael Lunn, Russell Oppenheimer, Martin Osborne, Henry Potter, Isabel Thurston, Richard Waring and Stephen Whale.
Independent Members of the Committee: Tom Fourcade Carole Nicholson
Ex officio Members (may participate but not vote): Ian Phillips Vanessa Rowlands

Members’ Interests
SDNPA Members have a primary responsibility for ensuring that the Authority furthers the National Park Purposes and Duty. Members regard themselves first and foremost as Members of the Authority, and will act in the best interests of the National Park as a whole, rather than as representatives of their appointing body or any interest groups.

Members are required to declare any disclosable pecuniary interest that is not already entered in the Authority’s register of interests, and any personal interest and/or public service interest (as defined in Paragraph 18 of the Authority’s Code of Conduct) they may consider relevant to an item of business being considered at the meeting (such disclosure to be made at the commencement of the meeting, or when the interest becomes apparent).

Access to Information
If you would like a copy of this agenda in large print or an alternative format/language please contact Member Services on committee.officer@southdowns.gov.uk or 01730 814810

Recording of Meetings
The Openness of Local Government Bodies Regulations give a right to members of the public to record (film, photograph and audio-record) and report on proceedings at committee meetings. The Authority has a protocol on ‘Filming, Recording and Reporting of South Downs National Park Authority Meetings’ which is available on our website www.southdowns.gov.uk

As part of the Authority’s drive to increase accessibility to its public meetings, this meeting may be filmed for live and/ or subsequent broadcast via the internet; at the start of the meeting the Chair will confirm if all or part of the meeting is to be filmed. The images and sound recording may be used for training or any other purposes by the Authority. Webcasting is undertaken in the public interest and in the exercise of our official authority, by entering the meeting room and using the public seating area you are consenting to being filmed, recorded or photographed and to the possible use of those images and sound recordings for webcasting and/or training purposes. If you have any queries regarding this, please e-mail committee.officer@southdowns.gov.uk

Public Participation
Anyone wishing to speak at the meeting should register their request no later than 24 hours before the meeting by e-mailing public.speaking@southdowns.gov.uk The public participation protocol is available on our website www.southdowns.gov.uk

Feedback
If you wish to give us feedback on your experience of the meeting please e-mail committee.officer@southdowns.gov.uk