Planning Committee 13 July 2017

The Openness of Local Government Bodies Regulations are in force, giving a right to members of the public to record (film, photograph and audio-record) and report on proceedings at committee meetings. Please read our protocol on Filming, Recording and Reporting of SDNPA Meetings Protocol for more information.

At the start of the meeting the Chair will make an announcement that the meeting may be filmed, recorded or photographed. Webcasting is undertaken in the public interest and in the exercise of our official authority, by entering the meeting room and using the public seating area you are consenting to being filmed, recorded and photographed. If you have any queries regarding this please contact committee.officer@southdowns.gov.uk

Webcasting

We now broadcast all full Authority and Planning Committee meetings through our webcasting portal. You can watch the meetings live or on-demand for up to a year after the meeting. At the start of the meeting the Chair will make an announcement that the meeting may be filmed, recorded or photographed. By entering the meeting room and using the public seating area you are consenting to being filmed, recorded and photographed. If you have any queries regarding this please contact committee.officer@southdowns.gov.uk

Agenda

1. Election of Chair
2. Election of Deputy Chair
3. Apologies for absence
4. Declaration of Interests
   To enable Members to declare to the meeting any disclosable interest they may have in any matter on the agenda for the meeting.
5. Minutes of previous meeting held on 15 June 2017
   To approve as a correct record the minutes of the Planning Committee meeting held on 15 June 2017 (Page 1).
6. Matters arising
   To enable any matters arising from the 15 June 2017 Planning Committee minutes that are not covered elsewhere on this agenda to be raised.
7. Updates on previous Committee decisions
   To receive any updates on previous Committee decisions.
8. Urgent Matters
   To consider any matter on the agenda which the Chair agrees should be considered as a matter of urgency to due special circumstances.

DEVELOPMENT MANAGEMENT

WINCHESTER CITY COUNCIL

9. Application No: SDNP/17/00522/FUL
   Proposal: Proposal for the change of use of land to equestrian, erection of stable building, new access track and underground water pipe and electricity cable. The application is part retrospective given that the underground water pipe and electricity cable have already been installed.
   Address: Chalky Lane (land at Butts Farm, Butts Farm Lane) Bishops Waltham
   To consider a report by the Director of Planning (Report PC43/17 Page 11).
10. Application No: SDNP/16/05360/FUL
    Proposal: Erection of an indoor riding arena, conversion of part of an existing portal frame barn to provide 13 stables, change of use of land from agricultural to equestrian use. The provision of a new access road and 20 space car park, relocation and erection of a horse walker.
    Address: Manor Farm, Alresford Road, Itchen Stoke, SO24 0QT
    To consider a report by the Director of Planning (Report PC44/17 Page 29).

STRATEGY & POLICY

11. Quarterly Update on the Progress of Neighbourhood Planning
    To consider a report by the Director of Planning (Report PC45/17 Page 69).
12. West Meon Conservation Area Appraisal and Management Plan
    To consider a report by the Director of Planning (Report PC46/17 Page 79).
13. To Note the Date and Venue of the next meeting – 10am on 10 August 2017 at the South Downs Centre.

MEETING PAPERS

• Agenda
• Agenda Item 5
• Agenda Item 9
• Agenda Item 10
• Agenda Item 10 Appendix 2
• Agenda Item 10 Appendix 3
• Agenda Item 11
• Agenda Item 11 Presentation
• Agenda Item 12
• Agenda Item 12 Appendix 1
• Agenda Item 12 Appendix 2
• Agenda Item 12 Presentation
• Update Sheet
• Confirmed Minutes July 2017

To all Members of the Planning Committee:
Alun Alesbury (Deputy Chair), Heather Baker, David Coldwell, Neville Harrison (Chair), Barbara Holyome, Doug Jones, Tom Jones, Gary Marsh, Robert Mocatta, Ian Phillips, Amber Thacker

Ex officio Members (may participate on Policy items but not vote): Margaret Paren, Norman Dingemans

Members’ Interests
SDNPA Members have a primary responsibility for ensuring that the Authority furthers the National Park Purposes and Duty. Members regard themselves first and foremost as Members of the Authority, and will act in the best interests of the National Park as a whole, rather than as representatives of their appointing body or any interest groups.

Members are required to declare any disclosable pecuniary interest that is not already entered in the Authority’s register of interests, and any personal interest and/or public service interest (as defined in Paragraph 18 of the Authority’s Code of Conduct) they may consider relevant to an item of business being considered at the meeting (such disclosure to be made at the commencement of the meeting, or when the interest becomes apparent).

Access to Information
If you would like a copy of this agenda in large print or an alternative format/language please contact the Committee Officer on committee.officer@southdowns.gov.uk or 01730 814810.

Recording of Meetings
The Openness of Local Government Bodies Regulations give a right to members of the public to record (film, photograph and audio-record) and report on proceedings at committee meetings. The Authority has a protocol on ‘Filming, Recording and Reporting of South Downs National Park Authority Meetings’ which is available on our website.

As part of the Authority’s drive to increase accessibility to its public meetings, this meeting will be filmed for live and/ or subsequent broadcast via the internet; at the start of the meeting the Chair will confirm if all or part of the meeting is to be filmed. The images and sound recording may be used for training or any other purposes by the Authority. By entering the meeting room and using the public seating area you are consenting to being filmed, recorded or photographed and to the possible use of those images and sound recordings for webcasting and/or training purposes. If you have any queries regarding this, please contact the Governance Officer committee.officer@southdowns.gov.uk

Public Participation
Anyone wishing to speak at the meeting should register their request no later than 12:00 on the Monday preceding the Thursday meeting with public.speaking@southdowns.gov.uk The public speaking protocol is available on the website www.southdowns.gov.uk
Please note that there is no catering provision for members of the public during meal breaks. However there are cafes, pubs and shops in Midhurst town centre, approximately 5 minutes’ walk away.

Feedback
If you wish to give us feedback on your experience of the meeting please e-mail committee.officer@southdowns.gov.uk

Public participation

Anyone wishing to speak at the meeting should register their request, by emailing the following information to public.speaking@southdowns.gov.uk no later than 12 noon on the Monday before the meeting.

• Name:
• Address:
• Phone Number:
• Email:
• Planning Application Number:
• Details of Proposed Development:
• Indicate if you are speaking in support or against the application:
• Who are you representing?:
• In the event that more than 3 people request to speak in favour or against an item it may be necessary for them to agree amongst themselves who should speak at the meeting. In order to facilitate this process we would ask you to confirm that you are happy with us sharing your name and e-mail address with other potential speakers. We will not share any other personal details with any other third parties.
• YES / NO (delete as appropriate)

Confirmation that you have registered to speak will be send after 12 noon deadline. Further information on public speaking and registering as a speaker.

Please note that there is no catering provision for members of the public during meal breaks. However there are cafes, pubs and shops in Midhurst town centre, approximately 5 minutes’ walk away.