Authority Meeting 31 January 2017

The Openness of Local Government Bodies Regulations are in force, giving a right to members of the public to record (film, photograph and audio-record) and report on proceedings at committee meetings. Please read our protocol on Filming, Recording and Reporting of SDNPA Meetings Protocol for more information.

At the start of the meeting the Chair will make an announcement that the meeting may be filmed, recorded or photographed. Webcasting is undertaken in the public interest and in the exercise of our official authority, by entering the meeting room and using the public seating area you are consenting to being filmed, recorded and photographed. If you have any queries regarding this please contact committee.officer@southdowns.gov.uk

Webcasting

We now broadcast all full Authority and Planning Committee meetings through our webcasting portal. You can watch the meetings live or on-demand for up to a year after the meeting. At the start of the meeting the Chair will make an announcement that the meeting may be filmed, recorded or photographed. By entering the meeting room and using the public seating area you are consenting to being filmed, recorded and photographed. If you have any queries regarding this please contact committee.officer@southdowns.gov.uk

Agenda

1. Apologies for absence

2. Declaration of Interests
To enable Members to declare to the meeting any disclosable interest they may have in any matter on the agenda for the meeting.

3. Minutes of previous meeting held on 29 November 2016
To approve as a correct record the minutes of the Authority meeting held on 29 November 2016 (Page 1).

4. Matters arising
To enable any matters arising from the 29 November 2016 Authority Meeting minutes that are not covered elsewhere on this agenda to be raised.

5. Urgent Matters
To consider any matter on the agenda which the Chair agrees should be considered as a matter of urgency to due special circumstances (if Members have any urgent matters they are asked to consult the Chair before the meeting commences).

6. Public Participation
The Chair will allow members of the public to ask questions, make statements or present a petition on any matter on the agenda for this meeting or on any matter that falls within the Authority’s powers, subject to procedures set out in Appendix 3 to the Authority’s Standing Orders.

7. Authority Chair Update
To receive a verbal report from the Authority Chair

8. Chief Executive’s Progress Report
To consider a report from the Chief Executive (Report 01/17 page 9)

9. European Exit Update
To consider a verbal update by the Director of Countryside Policy and Management.

10. Income Generation Update
To consider a report by the Head of Income Generation and Marketing (Report 02/17 Page 15).

11. Implementation of SDNPA Community Infrastructure Levy
To consider a report by the Major Projects Planning Officer (Report 03/17 Page 35).

12. Future Audit Arrangements
To consider a report by the Head of Business Services (Report 04/17 Page 55).

13. Adoption of the Joint South Downs National Park Authority, East Sussex County Council and Brighton & Hove City Council Waste and Minerals Sites Plan
To consider a report by the Director of Planning (Report 05/17 Page 65).

THE FOLLOWING ITEMS ARE INCLUDED ON THE AGENDA FOR INFORMATION

14. Planning Committee
Minutes of the Planning Committee meetings held on the 10 November 2016 and 8 December 2016 (pages 93, & 99)

15. Policy & Programme Committee
Unconfirmed minutes of the Policy & Programme Committee meeting held on the 13 December (page 105).

16. Governance Committee
Unconfirmed minutes of the Governance Committee meetings held on the 24 November 2016 (page 109)

17. Reports from Members Appointed to External Bodies (page 113)

TO ALL MEMBERS OF THE SOUTH DOWNS NATIONAL PARK AUTHORITY

Meeting Papers

Agenda
Agenda Item 3
Agenda Item 8
Agenda Item 10
Agenda Item 10 Presentation
Agenda Item 11
Agenda Item 12
Agenda Item 13
Agenda Item 13 Appendix 1
Agenda Item 14
Agenda Item 15
Agenda Item 16
Agenda Item 17

Members’ Interests
SDNPA Members have a primary responsibility for ensuring that the Authority furthers the National Park Purposes and Duty. Members regard themselves first and foremost as Members of the Authority, and will act in the best interests of the National Park as a whole, rather than as representatives of their appointing body or any interest groups.
Members are required to declare any disclosable pecuniary interest that is not already entered in the Authority’s register of interests, and any personal interest and/or public service interest (as defined in Paragraph 18 of the Authority’s Code of Conduct) they may consider relevant to an item of business being considered at the meeting (such disclosure to be made at the commencement of the meeting, or when the interest becomes apparent).

Access to Information
If you would like a copy of this agenda in large print or an alternative format/language please contact the Committee Officer at committee.officer@southdowns.gov.uk or 01730 814810

Public Participation
Anyone wishing to speak at the meeting should register their request no later than 24 hours before the meeting by e-mailing committee.officer@southdowns.gov.uk The public participation protocol is available on our website www.southdowns.gov.uk

Feedback
If you wish to give us feedback on your experience of the meeting please e-mail committee.officer@southdowns.gov.uk

Public participation

Anyone wishing to speak at the meeting should register their request, by emailing the following information to public.speaking@southdowns.gov.uk no later than 12 noon on the Monday before the meeting.

• Name:
• Address:
• Phone Number:
• Email:
• Planning Application Number:
• Details of Proposed Development:
• Indicate if you are speaking in support or against the application:
• Who are you representing?:
• In the event that more than 3 people request to speak in favour or against an item it may be necessary for them to agree amongst themselves who should speak at the meeting. In order to facilitate this process we would ask you to confirm that you are happy with us sharing your name and e-mail address with other potential speakers. We will not share any other personal details with any other third parties.
• YES / NO (delete as appropriate)

Confirmation that you have registered to speak will be send after 12 noon deadline. Further information on public speaking and registering as a speaker.

Please note that there is no catering provision for members of the public during meal breaks. However there are cafes, pubs and shops in Midhurst town centre, approximately 5 minutes’ walk away.