Authority Meeting 26 March 2020

The Openness of Local Government Bodies Regulations are in force, giving a right to members of the public to record (film, photograph and audio-record) and report on proceedings at committee meetings. Please read our protocol on Filming, Recording and Reporting of SDNPA Meetings Protocol for more information.

At the start of the meeting the Chair will make an announcement that the meeting may be filmed, recorded or photographed. Webcasting is undertaken in the public interest and in the exercise of our official authority, by entering the meeting room and using the public seating area you are consenting to being filmed, recorded and photographed. If you have any queries regarding this please contact committee.officer@southdowns.gov.uk

Webcasting

We broadcast all Planning Committee meetings through our webcasting portal. Meetings can be viewed live or on-demand up to six months after the meeting.

NPA meeting 26 March 2020 during COVID-19 pandemic

In view of the current unprecedented Coronavirus (COVID-19) situation the following procedures have been put in place for the National Park Authority meeting on Thursday 26 March 2020.

• The meeting will start at 2.00pm on Thursday 26 March 2020.
• The agenda for the meeting has been amended to include only business that is considered immediately necessary. Please see below for the amended agenda.
• The meeting will be held virtually. No Members of the Authority or members of the public will be admitted to the South Downs Hall.
• Members of the public will have the opportunity to participate in the meeting as outlined in the Authority’s Standing Orders, however, any person wishing to address the meeting (presenting a statement, question or petition) should do so in writing. This should be no more than 500 words in length and should be emailed to public.speaking@southdowns.gov.uk no later than 10am Thursday 26 March 2020. The written address will be read out in the meeting under the agenda item for Public Participation.
• Members of the public will be able to join a live stream of the meeting. This will be available from 1.45pm, prior to the meeting starting at 2.00pm. Please follow this link to join the live stream.
• Please email committee.officer@southdowns.gov.uk if you have any queries.

UPDATED AGENDA

Agenda – FINAL

1. Apologies for Absence
2. Declaration of Interests
   To enable Members to declare to the meeting any disclosable interest they may have in any matter on the agenda for the meeting.
3. Public Participation
   The Chair will allow written questions, statements or petitions from members of the public on any matter on the agenda for this meeting or on any matter that falls within the Authority’s powers, subject to procedures set out in Appendix 3 to the Authority’s Standing Orders
4. SDNPA Corporate Plan 2020/25
   To consider a report from the Performance and Research Lead (Report NPA19/20-27 page 3).
   Agenda Item 4 Corporate Plan 2020-25
   Agenda Item 4 Appendix 1
5. Revenue Budget 2020/21, Capital Strategy 2020/21, Treasury Management Strategy 2020/21 and Medium Term Financial Strategy
   To consider a report from the Chief Financial Officer (Report NPA19/20-28 page 35).
   Agenda Item 5 – Budget 2020-21 and Treasury Management
6. Update on use of the SDNPA Scheme of Delegation and Urgency Powers
   To receive a verbal update from the Chief Executive Officer.

ORIGINAL AGENDA

Agenda

1. Apologies for Absence
2. Declaration of Interests
   To enable Members to declare to the meeting any disclosable interest they may have in any matter on the agenda for the meeting.
3. Minutes of Previous Meeting held on 19 December 2019
   To approve as a correct record the minutes of the Authority meetings held on 19 December 2019  (page 5).
   Agenda Item 3
4. Matters Arising
   To enable any matters arising from the 19 December 2019 Authority Meeting minutes that are not covered elsewhere on this agenda to be raised.
5. Urgent Matters
   To consider any matter on the agenda which the Chair agrees should be considered as a matter of urgency to due special circumstances (if Members have any urgent matters they are asked to consult the Chair before the meeting commences).
6. Public Participation
   The Chair will allow members of the public to ask questions, make statements or present a petition on any matter on the agenda for this meeting or on any matter that falls within the Authority’s powers, subject to procedures set out in Appendix 3 to the Authority’s Standing Orders.
7. Need for Part II Exclusion of Press and Public
   The Authority is asked to consider whether, in respect of Agenda Item 20, the public, including the press, should be excluded from the meeting on the basis that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if a member of the public were present during the items there would be disclosure to them of exempt information within Paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972, being information relating to the financial and business affairs of individuals, companies and other organisations, and that in all the circumstances of the case, the public interest in maintaining transparency of Authority proceedings in relation to its negotiations with commercial third parties it is felt that on balance this is outweighed by the requirement of the National Park Authority to be able to discuss the term and details of its negotiations and fully consider the implications of its actions or proposed actions without commercially sensitive information being released into the public domain.
8. Authority Chair Update
   To consider a report from the Authority Chair (Report NPA19/20-25 page 11).
   Agenda Item 8
9. Chief Executive’s Progress Report
   To consider a report from the Chief Executive Officer (Report NPA19/20-26 page 15).
   Agenda Item 9
10. SDNPA Corporate Plan
    To consider a report from the Performance and Project Manager (Report NPA19/20-27 page 21).
    Agenda Item 10
11. Revenue Budget 2020/21, Capital Strategy 2020/21, Treasury Management Strategy 2020/21 and Medium Term Financial Strategy
    To consider a report from the Chief Financial Officer (Report NPA19/20-28 page 53).
    Agenda Item 11
12. SDNPA Climate Change Action Plan
    To consider a report from the Director of Countryside Policy and Management (Report NPA19/20-29 page 83).
    Agenda Item 12
13. East Sussex, South Downs, and Brighton and Hove Waste and Minerals Local Plan Review
    To consider a report from the Planning Policy Lead (Report NPA19/20-30 page 133).
    Agenda Item 13
14. Review of the West Sussex Waste Plan
    To consider a report from the Planning Policy Manager (Report NPA19/20-31 page 343).
    Agenda Item 14
15. Independent Review of Members Allowances
    To consider a report from the Head of Goveranance (Report NPA19/20-32 page 387).
    Agenda Item 15
16. Revised Member Code of Conduct and Related Matters
    To consider a report from the Head of Governance (Report NPA19/20-33 page 427).
    Agenda Item 16
17. Review of Financial Governance Documents
    To consider a report from the Head of Governance (Report NPA19/20-34 page 459).
    Agenda Item 17

The following items are included on the agenda for information only

18. Planning Committee
    Minutes of the Planning Committee meetings held on the 16 January 2020 confirmed and 13 February 2020 unconfirmed (page 533).
    Agenda Item 18
19. Policy & Resources Committee
    Minutes of the Policy & Resources Committee meeting held on the 28 November 2019 confirmed (page 549).
    Agenda Item 19

PART II

The next items are for Members of the Authority only

20. Authority Minutes (Part II)
    To approve as a correct record the Part II minutes of the South Downs National Park Authority meeting held on 19 December 2019.
    These minutes are not for publication as they contains exempt information within Paragraphs 3 of Part 1 of Schedule 12A to the Local Government Act 1972, being information relating to the financial and business affairs of individuals, companies and other organisations, and that in all the circumstances of the case, the public interest in maintaining the exempt information outweighs the public interest in disclosing the information.

 

Members’ interests

SDNPA Members have a primary responsibility for ensuring that the Authority furthers the National Park Purposes and Duty. Members regard themselves first and foremost as Members of the Authority, and will act in the best interests of the National Park as a whole, rather than as representatives of their appointing body or any interest groups.

Members are required to declare any disclosable pecuniary interest that is not already entered in the Authority's register of interests, and any personal interest and/or public service interest (as defined in Paragraph 18 of the Authority's Code of Conduct) they may consider relevant to an item of business being considered at the meeting (such disclosure to be made at the commencement of the meeting, or when the interest becomes apparent).

Access to information

If you would like a copy of this agenda in large print or an alternative format/language please contact the Committee Officer on committee.officer@southdowns.gov.uk or 01730 814810.

Public participation

Anyone wishing to speak at the meeting should register their request, by emailing the following information to public.speaking@southdowns.gov.uk no later than 12 noon on the Monday before the meeting.

• Name:
• Address:
• Phone Number:
• Email:
• Planning Application Number:
• Details of Proposed Development:
• Indicate if you are speaking in support or against the application:
• Who are you representing?:
• In the event that more than 3 people request to speak in favour or against an item it may be necessary for them to agree amongst themselves who should speak at the meeting. In order to facilitate this process we would ask you to confirm that you are happy with us sharing your name and e-mail address with other potential speakers. We will not share any other personal details with any other third parties.
• YES / NO (delete as appropriate)

Confirmation that you have registered to speak will be send after 12 noon deadline. Further information on public speaking and registering as a speaker.

Please note that there is no catering provision for members of the public during meal breaks. However there are cafes, pubs and shops in Midhurst town centre, approximately 5 minutes’ walk away.

Feedback

If you wish to give us feedback on your experience of the meeting please e-mail committee.officer@southdowns.gov.uk.