Authority Meeting 17 December 2020

The Openness of Local Government Bodies Regulations are in force, giving a right to members of the public to record (film, photograph and audio-record) and report on proceedings at committee meetings. Please read our protocol on Filming, Recording and Reporting of SDNPA Meetings Protocol for more information.

At the start of the meeting the Chair will make an announcement that the meeting may be filmed, recorded or photographed. Webcasting is undertaken in the public interest and in the exercise of our official authority, by entering the meeting room and using the public seating area you are consenting to being filmed, recorded and photographed. If you have any queries regarding this please contact committee.officer@southdowns.gov.uk

Webcasting

We broadcast all Planning Committee meetings through our webcasting portal. Meetings can be viewed live or on-demand up to six months after the meeting.

Agenda

1. Apologies for Absence
2. Declaration of Interests
   To enable Members to declare to the meeting any disclosable interest they may have in any matter on the agenda for the meeting.
3. Minutes of the Previous Meeting
   To approve as a correct record the minutes of the Authority meeting held on 15 October 2020.
   Agenda Item 3
4. Matters Arising
   To enable any matters arising from the 15 October 2020 Authority meeting minutes that are not covered elsewhere on this agenda to be raised.
5. Urgent Matters
   To consider any matter on the agenda which the Chair agrees should be considered as a matter of urgency due to special circumstances (if Members have any urgent matters they are asked to consult the Chair before the meeting commences).
6. Public Participation
   The Chair will allow members of the public to ask questions, make statements or present a petition on any matter on the agenda for this meeting or on any matter that falls within the Authority’s powers, subject to procedures set out in Appendix 3 to the Authority’s Standing Orders.
7. Need for Part II Exclusion of Press and Public
   The Authority is asked to consider whether, in respect of Appendix 2 to Agenda Item 16, the public, including the press, should be excluded from the meeting on the basis that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if a member of the public were present during the items there would be disclosure to them of exempt information within paragraph 1 of Part 1 of Schedule 12A to the Local Government Act 1972, being information relating an individual and that in all the circumstances of the case, the public interest in maintaining the exempt information outweighs the public interest in disclosing the information. This conclusion was reached on the basis that whilst there is a public interest in maintaining transparency of Authority proceedings in relation to the business of the Authority it is felt that on balance this is outweighed by the individual’s right to privacy.
8. Authority Chair Update
   To consider a report from the Authority Chair (Report NPA20/21-15).
   Agenda Item 8
9. Chief Executive’s Progress Report
   To consider a report from the Chief Executive Officer (Report NPA20/21-16).
   Agenda Item 9
10. Annual Report from the Chair of the South Downs National Park Trust
    To receive a verbal update from the Chair of the South Downs National Park Trust.
11.  Update on The Aquafer Partnership (TAP)
    To receive a verbal update from the TAP Project Manager.
12. South Downs Partnership
    To consider a report from the Director of Countryside Policy and Management (Report NPA20/21-17).
    Agenda Item 12
13. South Downs National Park Authority Climate Change Commitments
    To consider a report from the Director of Countryside Policy and Management and the Landscape and Biodiversity Lead (Report NPA20/21-18).
    Agenda Item 13
14.  Communication and Engagement Strategy
    To consider a report from the Communications and Engagement Manager (Report NPA20/21-19).
    Agenda Item 14
15. Public Affairs Strategy
    To consider a report from the Communications and Engagement Manager (Report NPA20/21-20).
    Agenda Item 15
16. Establishment of a Company Limited by Shares
    To consider a report from the Head of Governance (Report NPA20/21-21).
    Agenda Item 16
17. Co-optee Role Description and Allowances
    To consider a report from the Head of Governance (Report NPA20/21-22).
    Agenda Item 17
18. Changes to Committee Membership
    To consider a report from the Head of Governance (Report NPA20/21-23).
    Agenda Item 18

    THE FOLLOWING ITEMS ARE INCLUDED ON THE AGENDA FOR INFORMATION ONLY

19. Planning Committee
    Minutes of the Planning Committee meetings held on the 8 October and 12 November 2020.
    Agenda Item 19
20. Policy and Resources Committee
    Minutes of the Policy and Resources Committee meeting held on 24 September 2020.
    Agenda Item 20

    TO ALL MEMBERS OF THE SOUTH DOWNS NATIONAL PARK AUTHORITY

    Members’ Interests
    SDNPA Members have a primary responsibility for ensuring that the Authority furthers the National Park Purposes and Duty. Members regard themselves first and foremost as Members of the Authority, and will act in the best interests of the National Park as a whole, rather than as representatives of their appointing body or any interest groups.

    Members are required to declare any disclosable pecuniary interest that is not already entered in the Authority’s register of interests, and any personal interest and/or public service interest (as defined in Paragraph 18 of the Authority’s Code of Conduct) they may consider relevant to an item of business being considered at the meeting (such disclosure to be made at the commencement of the meeting, or when the interest becomes apparent).

    Access to Information
    If you would like a copy of this agenda in large print or an alternative format/language please contact the Committee Officer at committee.officer@southdowns.gov.uk or 01730 814810

    Recording of Meetings
    The Openness of Local Government Bodies Regulations give a right to members of the public to record (film, photograph and audio-record) and report on proceedings at committee meetings. The Authority has a protocol on ‘Filming, Recording and Reporting of South Downs National Park Authority Meetings’ which is available on our website.

    As part of the Authority’s drive to increase accessibility to its public meetings, this meeting will be filmed for live and/ or subsequent broadcast via the internet; at the start of the meeting the Chair will confirm if all or part of the meeting is to be filmed. The images and sound recording may be used for training or any other purposes by the Authority. By entering the meeting room and using the public seating area you are consenting to being filmed, recorded or photographed and to the possible use of those images and sound recordings for webcasting and/or training purposes. If you have any queries regarding this, please contact the Governance Officer committee.officer@southdowns.gov.uk

    Public Participation
    Anyone wishing to speak at the meeting should register their request no later than 24 hours before the meeting by e-mailing public.speaking@southdowns.gov.uk. The public participation protocol is available on our website www.southdowns.gov.uk/

    Feedback
    If you wish to give us feedback on your experience of the meeting please e-mail committee.officer@southdowns.gov.uk