Authority Annual General Meeting 2 July 2019

The Openness of Local Government Bodies Regulations are in force, giving a right to members of the public to record (film, photograph and audio-record) and report on proceedings at committee meetings. Please read our protocol on Filming, Recording and Reporting of SDNPA Meetings Protocol for more information.

At the start of the meeting the Chair will make an announcement that the meeting may be filmed, recorded or photographed. Webcasting is undertaken in the public interest and in the exercise of our official authority, by entering the meeting room and using the public seating area you are consenting to being filmed, recorded and photographed. If you have any queries regarding this please contact committee.officer@southdowns.gov.uk

Webcasting

We broadcast all Planning Committee meetings through our webcasting portal. Meetings can be viewed live or on-demand up to six months after the meeting.

Agenda

Agenda

1. Apologies for absence
2. Election of Chair
   To elect a Chair for the following year.
3. Election of Deputy Chair
   To elect a Deputy Chair for the following year.
4. Declaration of Interests
   To enable Members to declare to the meeting any disclosable interest they may have in any matter on the agenda for the meeting.
5. Minutes of Previous Meeting held on 16 May December 2019
   To approve as a correct record the minutes of the Authority meetings held on 16 May 2019 (Page 1).
   Agenda Item 5
6. Matters Arising
   To enable any matters arising from the 18 December 2018 Authority Meeting minutes that are not covered elsewhere on this agenda to be raised.
7. Urgent Matters
   To consider any matter on the agenda which the Chair agrees should be considered as a matter of urgency to due special circumstances (if Members have any urgent matters they are asked to consult the Chair before the meeting commences).
8. Public Participation
   The Chair will allow members of the public to ask questions, make statements or present a petition on any matter on the agenda for this meeting or on any matter that falls within the Authority’s powers, subject to procedures set out in Appendix 3 to the Authority’s Standing Orders.
9. Need for Part II Exclusion of Press and Public
   The Authority is asked to consider whether, in respect of Agenda Item 22 the public, including the press, should be excluded from the meeting on the basis that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if a member of the public were present during the items there would be disclosure to them of exempt information within Paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972, being information which relates to the financial or business affairs of an individual and the Authority and that in all the circumstances of the case, the public interest in maintaining the exempt information outweighs the public interest in disclosing the information. This conclusion was reached on the basis that whilst there is a public interest in maintaining transparency of Authority proceedings in relation to the business of the Authority it is felt that on balance this is outweighed by the requirement of the National Park Authority to be able to take advice, discuss and fully consider the implications of its actions or proposed actions without information being released into the public domain that may undermine the authority’s position or ability to effectively deliver its functions.
10. Authority Chair Update
    To consider a report from the Authority Chair (Report NPA19/20-01 page).
    Agenda Item 10
11. Chief Executive’s Progress Report
    To consider a report from the Chief Executive Officer (Report NPA19/20-02 page).
    Agenda Item 11
12. Appointment of Committees and Outside Bodies
    To consider a report from the Head of Governance(Report NPA19/20-03 page).
    Agenda Item 12
    Agenda Item 12 Appendix 3 TABLED
    Agenda Item 12 Appendix 5 TABLED
13. Adoption of the South Downs Local Plan
    To consider a report from the Planning Policy Manager (Report NPA19/20-04 page).
    Agenda Item 13
    Agenda Item 13 Appendix 1
    Agenda Item 13 Appendix 2
    Agenda Item 13 Appendix 3a
    Agenda Item 13 Appendix 3b
    Agenda Item 13 Appendix 3c
    Agenda Item 13 Appendix 3d
    Agenda Item 13 Appendix 4a
    Agenda Item 13 Appendix 4b
    Agenda Item 13 Appendix 4c
    Agenda Item 13 Appendix 4d
    Agenda Item 13 Appendix 4e
14. Establishment of Task and Finish Group to Support the Production of a Design Supplementary Planning Document (SPD)
    To consider a report from the Director of Planning (Report NPA19/20-05 page).
    Agenda Item 14
    Agenda Item 14 Appendix 1
15. Response to Transport for South East Draft Proposal to Government Consultation
    To consider a report from the Countryside and Policy Manager (Report NPA19/20-06 page).
    Agenda Item 15
    Agenda Item 15 Appendix 1
    Agenda Item 15 Appendix 2
16. Response to Highways England re. M3 Junction 9 at Winchester
    To consider a report from the Director of Countryside Policy and Management (Report NPA19/20-06 page).
    Agenda Item 16
17. Entry Signage for the National Park: Phase II
    To consider a report from the Communications and Engagement Manager (Report NPA19/20-06 page).
    Agenda Item 17
18. Budget Monitoring Report 2018/19: Provisional Outturn
    To consider a report from the Chief Finance Officer (Report NPA19/20-06 page).
    Agenda Item 18
19. Access Improvements at Youth Hostel Association Truleigh Hill
    To consider a report from the External Funding Coordinator (Report NPA19/20-06 page).
    Agenda Item 19
    Agenda Item 19 Appendix 1
    Agenda Item 19 Appendix 2
    Agenda Item 19 Appendix 3
    Agenda Item 19 Appendix 4
    Agenda Item 19 Appendix 5
    Agenda Item 19 Appendix 6

The following items are included on the agenda for information only

20. Planning Committee
    Minutes of the Planning Committee meetings held on the 9 May 2019 (confirmed page).
    Agenda Item 20
21. Policy & Resources Committee
    Minutes of the Policy & Resources Committee meeting held on the 25 April 2019 (unconfirmed page) and 6 June 2019 (unconfirmed page).
    Agenda Item 21 – 25 April 2019
    Agenda Item 21 – 6 June 2019

PART II

The next items are for Members of the Authority only

22. Authority Minutes (Part II)
    To approve as a correct record the Part II minutes of the South Downs National Park Authority meeting held on 16 May 2019 (page).
    These minutes are not for publication as they contains exempt information within Paragraphs 3 of Part 1 of Schedule 12A to the Local Government Act 1972, being information relating to the financial and business affairs of the Authority, and that in all the circumstances of the case, the public interest in maintaining the exempt information outweighs the public interest in disclosing the information.

 

Members’ interests

SDNPA Members have a primary responsibility for ensuring that the Authority furthers the National Park Purposes and Duty. Members regard themselves first and foremost as Members of the Authority, and will act in the best interests of the National Park as a whole, rather than as representatives of their appointing body or any interest groups.

Members are required to declare any disclosable pecuniary interest that is not already entered in the Authority's register of interests, and any personal interest and/or public service interest (as defined in Paragraph 18 of the Authority's Code of Conduct) they may consider relevant to an item of business being considered at the meeting (such disclosure to be made at the commencement of the meeting, or when the interest becomes apparent).

Access to information

If you would like a copy of this agenda in large print or an alternative format/language please contact the Committee Officer on committee.officer@southdowns.gov.uk or 01730 814810.

Public participation

Anyone wishing to speak at the meeting should register their request, by emailing the following information to public.speaking@southdowns.gov.uk no later than 12 noon on the Monday before the meeting.

• Name:
• Address:
• Phone Number:
• Email:
• Planning Application Number:
• Details of Proposed Development:
• Indicate if you are speaking in support or against the application:
• Who are you representing?:
• In the event that more than 3 people request to speak in favour or against an item it may be necessary for them to agree amongst themselves who should speak at the meeting. In order to facilitate this process we would ask you to confirm that you are happy with us sharing your name and e-mail address with other potential speakers. We will not share any other personal details with any other third parties.
• YES / NO (delete as appropriate)

Confirmation that you have registered to speak will be send after 12 noon deadline. Further information on public speaking and registering as a speaker.

Please note that there is no catering provision for members of the public during meal breaks. However there are cafes, pubs and shops in Midhurst town centre, approximately 5 minutes’ walk away.

Feedback

If you wish to give us feedback on your experience of the meeting please e-mail committee.officer@southdowns.gov.uk.