Policy and Resources Committee 17 February 2022

The Openness of Local Government Bodies Regulations are in force, giving a right to members of the public to record (film, photograph and audio-record) and report on proceedings at committee meetings. Please read our protocol on Filming, Recording and Reporting of SDNPA Meetings Protocol for more information.

At the start of the meeting the Chair will make an announcement that the meeting may be filmed, recorded or photographed. Webcasting is undertaken in the public interest and in the exercise of our official authority, by entering the meeting room and using the public seating area you are consenting to being filmed, recorded and photographed. If you have any queries regarding this please contact committee.officer@southdowns.gov.uk

Webcasting

We broadcast all Planning Committee meetings through our webcasting portal. Meetings can be viewed live or on-demand up to six months after the meeting.

Agenda

1. 1. Apologies for absence
   2. Declaration of Interests
      To enable Members to declare to the meeting any disclosable interest they may have in any matter on the agenda for the meeting.
   3. Minutes of previous Policy and Resources Committee meetings
      Agenda Item 3
      To approve as a correct record the minutes of the Policy and Resources Committee meeting on 25th November 2021. (page 3)
   4. Matters arising
      To enable any matters arising from the Policy and Resources Committee minutes that are not covered elsewhere on this agenda to be raised.
   5. Urgent Matters
      To consider any matter on the agenda which the Chair agrees should be considered as a matter of urgency to due special circumstances.
   6. Public participation
      To hear questions or comments from members of the public present at the meeting.
   7. Need for Part II Exclusion of Press and Public
      The Committee is asked to consider whether, in respect of the items indicated the public, including the press, should be excluded from the meeting on the basis that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if a member of the public were present during the items there would be disclosure to them of exempt information for the reasons given.

      STRATEGIES AND POLICIES

   8. Draft Corporate Plan 2020-25 Year 3 Action Plan for 2022/23
      To consider a report from the Performance and Research Lead (PR21/22-29 page 13)
      Agenda Item 8
   9. Partnership Management Plan Delivery – Climate Change Action Plan – Update Report
      To consider a report from the Director of Countryside & Policy Management, and Landscape & Biodiversity Strategy Lead (PR21/22-30 page 41)
      Agenda Item 9
   10. Quarter 3 Corporate and Project Performance Report
       To consider a report from the Performance and Research Lead & Project Management Lead (PR21/22-31 page 59).
       Agenda Item 10
   11. Heathlands Reunited End of Project Review
       To consider a report from the Heathlands Reunited Project Manager (PR21/22-32 page 83)
       Agenda Item 11

       GOVERNANCE

   12. Corporate Risk Register
       To consider a report from the Head of Governance & Support Services (PR21/22-33 page 91).
       Agenda Item 12
   13. Treasury Management Strategy 2022/23
       To consider a report from the Chief Finance Officer / Head of Business Services (PR21/22-34 page 101)
       Agenda Item 13
   14. Budget Monitoring Report 2021/22: Month 9
       To consider a report from the Chief Finance Officer (PR21/22-35 page 123)
       Agenda Item 14
   15. External Audit – Audit Progress Report and Sector Update
       To consider a report from the Grant Thornton (PR21/22-36 page 143)
       Agenda Item 15
   16. Internal Audit Strategy and Annual Audit Plan
       To consider a report from the Chief Internal Auditor (PR21/22-37 page 165)
       Agenda Item 16
   17. Internal Audit Progress and Implementation
       To consider a report from the Chief Internal Auditor (PR21/22-38 page 181)
       Agenda Item 17
   18. Procurement – Contract for Construction of Egrets Way Phase 6
       To consider a report from the Head of Business Services (PR21/22-39 page 189)
       Agenda Item 18
   19. Procurement – Seven Sisters Country Park – Outstanding Refurbishment Works
       To consider a report from the Head of Business Services (PR21/22-40 page 197)
       Agenda Item 19
   20. Procurement – Contract for Construction of Centurion Way Extension (West Dean to Singleton)
       To consider a report from the Head of Business Services (PR21/22-41 page 203)
       Agenda Item 20

To all Members of the Policy & Resources Committee:
Annie Brown, Tim Burr, Peter Diplock, Angus Dunn, Melanie Hunt, Doug Jones, Baroness Jones of Whitchurch, Michael Lunn, Martin Osborne, Henry Potter, Isabel Thurston and Stephen Whale.
Independent Committee Members: Tom Fourade and Carole Nicholson
Co-opted Committee Members: Morris Findley and Lawrence Leather

Members’ Interests
SDNPA Members have a primary responsibility for ensuring that the Authority furthers the National Park Purposes and Duty. Members regard themselves first and foremost as Members of the Authority, and will act in the best interests of the National Park as a whole, rather than as representatives of their appointing body or any interest groups.

Members are required to declare any disclosable pecuniary interest that is not already entered in the Authority’s register of interests, and any personal interest and/or public service interest (as defined in Paragraph 18 of the Authority’s Code of Conduct) they may consider relevant to an item of business being considered at the meeting (such disclosure to be made at the commencement of the meeting, or when the interest becomes apparent).

Access to Information
If you would like a copy of this agenda in large print or an alternative format/language please contact Member Services on committee.officer@southdowns.gov.uk or 01730 814810

Recording of Meetings
The Openness of Local Government Bodies Regulations give a right to members of the public to record (film, photograph and audio-record) and report on proceedings at committee meetings. The Authority has a protocol on ‘Filming, Recording and Reporting of South Downs National Park Authority Meetings’ which is available on our website www.southdowns.gov.uk

As part of the Authority’s drive to increase accessibility to its public meetings, this meeting may be filmed for live and/ or subsequent broadcast via the internet; at the start of the meeting the Chair will confirm if all or part of the meeting is to be filmed. The images and sound recording may be used for training or any other purposes by the Authority. Webcasting is undertaken in the public interest and in the exercise of our official authority, by entering the meeting room and using the public seating area you are consenting to being filmed, recorded or photographed and to the possible use of those images and sound recordings for webcasting and/or training purposes. If you have any queries regarding this, please e-mail committee.officer@southdowns.gov.uk

Public Participation
Anyone wishing to speak at the meeting should register their request no later than 24 hours before the meeting by e-mailing public.speaking@southdowns.gov.uk The public participation protocol is available on the SDNPA website.

Feedback
If you wish to give us feedback on your experience of the meeting please e-mail committee.officer@southdowns.gov.uk