Authority Meeting 24 March 2022

The Openness of Local Government Bodies Regulations are in force, giving a right to members of the public to record (film, photograph and audio-record) and report on proceedings at committee meetings. Please read our protocol on Filming, Recording and Reporting of SDNPA Meetings Protocol for more information.

At the start of the meeting the Chair will make an announcement that the meeting may be filmed, recorded or photographed. Webcasting is undertaken in the public interest and in the exercise of our official authority, by entering the meeting room and using the public seating area you are consenting to being filmed, recorded and photographed. If you have any queries regarding this please contact committee.officer@southdowns.gov.uk

Webcasting

We broadcast all Planning Committee meetings through our webcasting portal. Meetings can be viewed live or on-demand up to six months after the meeting.

AGENDA

Agenda

PART I

1. 1. Apologies for absence
   2. Declaration of Interests
      To enable Members to declare to the meeting any disclosable interest they may have in any matter on the agenda for the meeting.
   3. Minutes of the previous meetings held on 16 December 2021
      To approve as a correct record the minutes of the Authority meeting held on 16 December 2021 (Page 5).
      Agenda Item 3
   4. Matters arising
      To enable any matters arising from the 16 December 2021 Authority Meeting minutes that are not covered elsewhere on this agenda to be raised.
   5. Urgent Matters
      To consider any matter on the agenda which the Chair agrees should be considered as a matter of urgency to due special circumstances (if Members have any urgent matters they are asked to consult the Chair before the meeting commences).
   6. Public Participation
      The Chair will allow members of the public to ask questions, make statements or present a petition on any matter on the agenda for this meeting or on any matter that falls within the Authority’s powers, subject to procedures set out in Appendix 3 to the Authority’s Standing Orders.
   7. Need for Part II Exclusion of Press and Public
      The Authority is asked to consider whether, in respect of Agenda Items 17, 18 and 19, the public, including the press, should be excluded from the meeting on the basis that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if a member of the public were present during the items there would be disclosure to them of exempt information within paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972, being information relating to the financial and business affairs of a particular person including the Authority and that in all the circumstances of the case, the public interest in maintaining the exempt information outweighs the public interest in disclosing the information. This conclusion was reached on the basis that whilst there was a public interest in the transparency of Authority proceedings, it is felt that on balance this was outweighed by the requirement of the National Park Authority to be able to consider matters concerning its business and fully consider the implications of its actions or proposed actions particularly in relation to decisions which will have implications for the agreements regarding its ongoing delivery of its services, including its planning service, without the disclosure of information that could undermine its position or its ability to deliver value for money through these processes.
   8. Authority Chair Update
      To consider a report from the Authority Chair (Report NPA21/22-19 Page 13).
      Agenda Item 8
   9. Chief Executive’s Progress Report
      To consider a report from the Chief Executive (Report NPA21/22-20 Page 17).
      Agenda Item 9
   10. South Downs National Park Trust Update
       To receive a verbal update from one of the Trustees of the SDNPT.
   11. SDNPA Response to the Landscape Review Consultation
       To consider a report from Chief Executive (Report NPA21/22-21 Page 23).
       Agenda Item 11
   12. Corporate Plan 2020-2025 Year 3 Action Plan for 2022/23
       To consider a report from the Performance and Research Lead (Report NPA21/22-22 Page 75).
       Agenda Item 12
   13. Revenue Budget 2022/23, Capital Strategy 2022/23, Treasury Management Strategy 2022/23 and Medium Term Financial Strategy 2022/23 to 2026/27
       To consider a report from the Chief Finance Officer (Report NPA21/22-23 Page 115).
       Agenda Item 13
   14. Process for selection and recommendation of Co-opteed Members to the Policy and Resources Committee
       To consider a report from the Head of Governance and Support Services (Report NPA21/22-24 Page 157).
       Agenda Item 14
       THE FOLLOWING ITEMS ARE FOR INFORMATION ONLY
   15. Planning Committee
       Minutes of the Planning Committee meetings held on 11 November 2021, 9 December 2021, 20 January 2022 and 10 February 2022 (Page 163).
       Agenda Item 15
   16. Policy and Resources Committee
       Minutes of the Policy and Resources Committee meetings held on 30 September 2021 and 25 November (Page 209).
       Agenda Item 16

       PART II

       THE FOLLOWING ITEMS ARE FOR MEMBERS OF THE AUTHORITY ONLY

   17. Part II Minutes of the previous meetings held on 16 December 2021
       To approve as a correct record the part II minutes of the Authority meeting held on 16 December 2021.
   18. Delegated Host Authority Arrangements
       To consider a report from the Major Planning Projects and Performance Manager (Report NPA21/22-25).
   19. South Downs Commercial Operations Limited – Shareholder Matters
       To consider a report from the Chief Executive Officer Services (Report NPA21/22-26).

   TO ALL MEMBERS OF THE SOUTH DOWNS NATIONAL PARK AUTHORITY

   Members’ Interests
   SDNPA Members have a primary responsibility for ensuring that the Authority furthers the National Park Purposes and Duty. Members regard themselves first and foremost as Members of the Authority, and will act in the best interests of the National Park as a whole, rather than as representatives of their appointing body or any interest groups.
   Members are required to declare any disclosable pecuniary interest that is not already entered in the Authority’s register of interests, and any personal interest and/or public service interest (as defined in Paragraph 18 of the Authority’s Code of Conduct) they may consider relevant to an item of business being considered at the meeting (such disclosure to be made at the commencement of the meeting, or when the interest becomes apparent).

   Access to Information
   If you would like a copy of this agenda in large print or an alternative format/language please contact the Committee Officer at committee.officer@southdowns.gov.uk or 01730 814810

   Recording of Meetings
   The Openness of Local Government Bodies Regulations give a right to members of the public to record (film, photograph and audio-record) and report on proceedings at committee meetings. The Authority has a protocol on ‘Filming, Recording and Reporting of South Downs National Park Authority Meetings’ which is available on our website.

   As part of the Authority’s drive to increase accessibility to its public meetings, this meeting will be filmed for live and/ or subsequent broadcast via the internet; at the start of the meeting the Chair will confirm if all or part of the meeting is to be filmed. The images and sound recording may be used for training or any other purposes by the Authority. By entering the virtual meeting room you are consenting to being filmed, recorded or photographed and to the possible use of those images and sound recordings for webcasting and/or training purposes. If you have any queries regarding this, please contact the Governance Officer committee.officer@southdowns.gov.uk

   Public Participation and Meeting Attendance
   Anyone wishing to speak at the meeting should register their request no later than 24 hours before the meeting by emailing public.speaking@southdowns.gov.uk. The public participation protocol is available on our website www.southdowns.gov.uk

   Feedback
   If you wish to give us feedback on your experience of the meeting please e-mail committee.officer@southdowns.gov.uk