Policy and Resources Committee 24 September 2020

The Openness of Local Government Bodies Regulations are in force, giving a right to members of the public to record (film, photograph and audio-record) and report on proceedings at committee meetings. Please read our protocol on Filming, Recording and Reporting of SDNPA Meetings Protocol for more information.

At the start of the meeting the Chair will make an announcement that the meeting may be filmed, recorded or photographed. Webcasting is undertaken in the public interest and in the exercise of our official authority, by entering the meeting room and using the public seating area you are consenting to being filmed, recorded and photographed. If you have any queries regarding this please contact committee.officer@southdowns.gov.uk

Webcasting

We broadcast all Planning Committee meetings through our webcasting portal. Meetings can be viewed live or on-demand up to six months after the meeting.

Agenda

Agenda
Confirmed P&R Minutes – 24.09.20

1. 1. Apologies for Absence
   2. Declaration of Interests
      To enable Members to declare to the meeting any disclosable interest they may have in in any matter on the agenda for the meeting.
   3. Minutes of the Previous Policy and Resources Committee Meeting 
      To approve as a correct record the minutes of the Policy and Resources Committee meeting on 16 July 2020. (These were amended at the meeting of the Committee).
      Agenda Item 3
   4. Matters Arising
      To enable any matters arising from the Policy and Resources minutes that are not covered elsewhere on this agenda to be raised.
   5. Urgent Matters
      To consider any matter on this agenda which the Chair agrees should be considered as a matter of urgency due to special circumstances.
      URGENT BUSINESS
   6. Public Participation
      To hear questions or comments from members of the public present at the meeting.
   7. Need for Part II Exclusion of Press and Public
      The Committee is asked to consider whether, in respect of the items indicated the public, including the press, should be excluded from the meeting on the basis that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if a member of the public were present during the items there would be disclosure to them of exempt information for the reasons given.
   8. Eastbourne Downland Estate Whole Estate Plan
      To consider a report from the Major Projects Lead (PR20/21-11)
      Agenda Item 8 
      Agenda Item 8 – Appendix 1
      Agenda Item 8 – Appendix 2
   9. Partnership Management Plan Thematic Update – People and Nature Network 
      To consider a report from the Director of Countryside and Policy Management (PR20/21-12)
      Agenda Item 9
      Agenda Item 9 – Appendix 1
      Item 9 – Presentation
   10. Engagement: Our Strategic Focus Going Forward
       To consider a report from the Communications and Engagement Manager (PR20/21-13)
       Agenda Item 10 
   11. Budget Monitoring Report 2020/21: Month 4
       To receive a report from the Chief Finance Officer (PR20/21-14)
       Agenda Item 11
   12. External Audit Progress Report and Sector Update
       To receive a report from the External Auditor – Grant Thornton (PR20/21-15)
       Agenda Item 12  
       Agenda Item 12 – Appendix 1
   13. Quarter 1 Corporate Performance and Project Performance Report
       To receive a report from Performance and Research Lead and Project Management Lead (PR20/21-16).
       Agenda Item 13
       Agenda Item 13 – Appendix 1
       Agenda Item 13 – Appendix 2
       Agenda Item 13 – Appendix 3
   14. Corporate Risk Register
       To receive a report from the Head of Governance and Support Services (PR20/21-17)
       Agenda Item 14
       Agenda Item 14 – Appendix 2

   Members of the Policy and Resources Committee

   Annie Brown, Tim Burr(Co-Deputy Chair), Helen Burton, Chris Dowling, Chris Henry, Melanie Hunt, Doug Jones (Chair), Maggie Jones, Baroness Jones of Whitchurch, Michael Lunn, Russell Oppenheimer (Co-Deputy Chair), Henry Potter, Isabel Thurston, Richard Waring, Stephen Whale.

   Independent Members of the Committee: Tom Fourcade and Carole Nicholson

   Ex officio Members (may participate but not vote): Ian Phillips

   Members’ interests

   SDNPA Members have a primary responsibility for ensuring that the Authority furthers the National Park Purposes and Duty. Members regard themselves first and foremost as Members of the Authority, and will act in the best interests of the National Park as a whole, rather than as representatives of their appointing body or any interest groups.

   Members are required to declare any disclosable pecuniary interest that is not already entered in the Authority’s register of interests, and any personal interest and/or public service interest (as defined in Paragraph 18 of the Authority’s Code of Conduct) they may consider relevant to an item of business being considered at the meeting (such disclosure to be made at the commencement of the meeting, or when the interest becomes apparent).

   Access to information

   If you would like a copy of this agenda in large print or an alternative format/language please contact the Committee Officer on committee.officer@southdowns.gov.uk or 01730 814810.

   Public participation

   Anyone wishing to speak at the meeting should register their request, by emailing the following information to public.speaking@southdowns.gov.uk no later than 12 noon on the Monday before the meeting.

   • Name:
   • Address:
   • Phone Number:
   • Email:
   • Planning Application Number:
   • Details of Proposed Development:
   • Indicate if you are speaking in support or against the application:
   • Who are you representing?:
   • In the event that more than 3 people request to speak in favour or against an item it may be necessary for them to agree amongst themselves who should speak at the meeting. In order to facilitate this process we would ask you to confirm that you are happy with us sharing your name and e-mail address with other potential speakers. We will not share any other personal details with any other third parties. YES / NO (delete as appropriate)

   Confirmation that you have registered to speak will be sent after 12 noon deadline. Further information on public speaking and registering as a speaker.

   Feedback

   If you wish to give us feedback on your experience of the meeting please e-mail committee.officer@southdowns.gov.uk.