Authority Meeting 16 October 2018

The Openness of Local Government Bodies Regulations are in force, giving a right to members of the public to record (film, photograph and audio-record) and report on proceedings at committee meetings. Please read our protocol on Filming, Recording and Reporting of SDNPA Meetings Protocol for more information.

At the start of the meeting the Chair will make an announcement that the meeting may be filmed, recorded or photographed. Webcasting is undertaken in the public interest and in the exercise of our official authority, by entering the meeting room and using the public seating area you are consenting to being filmed, recorded and photographed. If you have any queries regarding this please contact committee.officer@southdowns.gov.uk

Agenda

Agenda

1. Apologies for absence
2. Declaration of Interests
   To enable Members to declare to the meeting any disclosable interest they may have in any matter on the agenda for the meeting.
3. Minutes of previous meeting held on 3 July 2018
   To approve as a correct record the minutes of the Authority meeting held on 3 July 2018 (Page 1).
   Agenda Item 3
4. Matters arising
   To enable any matters arising from the 3 July 2018 Authority Meeting minutes that are not covered elsewhere on this agenda to be raised.
5. Urgent Matters
   To consider any matter on the agenda which the Chair agrees should be considered as a matter of urgency to due special circumstances (if Members have any urgent matters they are asked to consult the Chair before the meeting commences).
6. Public Participation
   The Chair will allow members of the public to ask questions, make statements or present a petition on any matter on the agenda for this meeting or on any matter that falls within the Authority’s powers, subject to procedures set out in Appendix 3 to the Authority’s Standing Orders.
7. Authority Chair Update
   To consider a report from the Authority Chair (Report NPA25/18 page 9).
   Agenda Item 7
8. Chief Executive’s Progress Report
   To consider a report from the Chief Executive (Report NPA26/18 page 11).
   Agenda Item 8
9. Reports form Members Appointed to Outside Bodies
   To receive reports from Members.
   Sustainable Communities Fund
10. South Downs National Park Trust Update
    To receive a verbal report from the Chair of the South Downs National Park Trust.
11. National Accord Between Forestry Commission England and National Parks England
    To consider a report from the Countryside and Policy Manager (Report NPA28/18 page 21).
    Agenda Item 11
    Agenda Item 11 Appendix 1
12. Options Paper for the Future of the Sustainable Communities Fund
    To consider a report from the Head of Marketing and Income Generation (Report NPA29/18 page 31).
    Agenda Item 12
    Agenda Item 12 Appendix 3
13. Appointment of Deputy Chair(s) to Policy and Resources Committee
    To consider a report from the Head of Governance (Report NPA30/18 page 51).
    Agenda Item 13
14. Appointment of Committees and Outside Bodies
    To consider a report from the Head of Governance (Report NPA31/18 page 55).
    Agenda Item 14
15. A27 Arundel Judicial Review Update
    To consider a report from the Major Planning Projects and Performance Manager (Report NPA32/18 page 31).
    Agenda Item 15 A27
    Agenda Item 15 Appendix 1
    Agenda Item 15 Appendix 2

THE FOLLOWING ITEMS ARE INCLUDED ON THE AGENDA FOR INFORMATION

16. Planning Committee
    Minutes of the Planning Committee held on the 14 June 2018 (confirmed page 65), 12 July 2018 (confirmed page 77), 9 August 2018 (confirmed page 83) and 13 September 2018 (unconfirmed page 91).
    Agenda Item 16 – June
    Agenda Item 16 – July
    Agenda Item 16 – August
    Agenda Item 16 – September
17. Policy & Resources Committee
    Minutes of the Policy & Resources Committee held on the 19 July 2018 (confirmed page 99).
    Agenda Item 17

Members’ Interests

SDNPA Members have a primary responsibility for ensuring that the Authority furthers the National Park Purposes and Duty. Members regard themselves first and foremost as Members of the Authority, and will act in the best interests of the National Park as a whole, rather than as representatives of their appointing body or any interest groups.
Members are required to declare any disclosable pecuniary interest that is not already entered in the Authority’s register of interests, and any personal interest and/or public service interest (as defined in Paragraph 18 of the Authority’s Code of Conduct) they may consider relevant to an item of business being considered at the meeting (such disclosure to be made at the commencement of the meeting, or when the interest becomes apparent).

Access to Information

If you would like a copy of this agenda in large print or an alternative format/language please contact the Committee Officer at committee.officer@southdowns.gov.uk or 01730 814810

Recording of Meetings

The Openness of Local Government Bodies Regulations give a right to members of the public to record (film, photograph and audio-record) and report on proceedings at committee meetings. The Authority has a protocol on ‘Filming, Recording and Reporting of South Downs National Park Authority Meetings’ which is available on our website.

As part of the Authority’s drive to increase accessibility to its public meetings, this meeting will be filmed for live and/ or subsequent broadcast via the internet; at the start of the meeting the Chair will confirm if all or part of the meeting is to be filmed. The images and sound recording may be used for training or any other purposes by the Authority. Webcasting is undertaken in the public interest and in the exercise of our official duty. By entering the meeting room and using the public seating area you are consenting to being filmed, recorded or photographed and to the possible use of those images and sound recordings for webcasting and/or training purposes. If you have any queries regarding this, please contact the Governance Officer committee.officer@southdowns.gov.uk

Public Participation

Anyone wishing to speak at the meeting should register their request no later than 24 hours before the meeting by completing the registration form which is available on our website. If you do not have access to the internet please contact the Committee Officer on 01730 814810. The public participation protocol is available on our website www.southdowns.gov.uk

Feedback

If you wish to give us feedback on your experience of the meeting please e-mail committee.officer@southdowns.gov.uk

Public participation

Anyone wishing to speak at the meeting should register their request, by emailing the following information to public.speaking@southdowns.gov.uk no later than 12 noon on the Monday before the meeting.

• Name:
• Address:
• Phone Number:
• Email:
• Planning Application Number:
• Details of Proposed Development:
• Indicate if you are speaking in support or against the application:
• Who are you representing?:
• In the event that more than 3 people request to speak in favour or against an item it may be necessary for them to agree amongst themselves who should speak at the meeting. In order to facilitate this process we would ask you to confirm that you are happy with us sharing your name and e-mail address with other potential speakers. We will not share any other personal details with any other third parties.
• YES / NO (delete as appropriate)

Confirmation that you have registered to speak will be send after 12 noon deadline. Further information on public speaking and registering as a speaker.

Please note that there is no catering provision for members of the public during meal breaks. However there are cafes, pubs and shops in Midhurst town centre, approximately 5 minutes’ walk away.